BY-LAWS
CONSTITUTION & BY LAWS
CENTRAL NEW YORK ASSOCIATION OF CHIEFS OF POLICE. INC.
PREAMBLE:
Recognizing that as Law Enforcement Executives, we (the members of the
Central
New York Association of Chiefs of Police) acknowledge and declare our
responsibilities, and do unite
to attain our stated purposes and goals.
The Central New York Association of
Chiefs of Police shall include the following counties of Central
New York:
Cayuga Herkimer Onondaga
Chenango Jefferson Oswego
Cortland Madison Otsego
Hamilton Oneida Tompkins
ARTICLE I PURPOSE AND GOALS
A. Purpose:
To promote and develop
professional administration of law enforcement agencies in order to
improve the quality of police service to the public.
B. Goals
1. To professionalize the police service and achieve commensurate recognition.
2. To improve inter-agency communication and cooperation.
3. To establish uniformity of standards.
4. To promote effective legislative for the safety and general welfare of the public.
5. To advance the general welfare of the police profession.
6. To promote public education and understanding of the police function.
ARTICLE II CLASSIFICATION OF MEMBERSHIP
A. The Central New York Association of
Chiefs of Police, Inc. (hereafter CNYACP) shall consist of
six classes of members, to wit:
1. Active membership
2. Associate membership
3. Retired active membership
4. Retired associate membership
5. Honorary membership
6. Life Membership
B. Active Membership*
Consist of:
1. The Chief or Commissioner of Police,
who is the administrative head and commanding officer
of an organized police department within the CNYACP Region, including the Chiefs
of the
Regional State Park Police, Environmental Conservation Police, or State
University of New York
Campus Police.
A Deputy Chief, Assistant Chief, or
Second-in-Command of a police department within the
CNYACP Region, when recommended by their Chief or Commissioner of Police.
3. New York State Police Command
Officers of the rank of Captain or above within the
CNYACP region.
4. The sworn administrative head or
C.E.O. of any authorized police department within
the CNYACP region regardless of rank structure.
5. The Special Agent or Officer in
Charge of a regional office of a Federal Law Enforcement
Agency within the CNYACP region.
6. District Attorney of CNYACP counties.
7. The Sheriff of a CNYACP county.
Also, with the permission of the Sheriff, the Undersheriff
and any other Chief or Assistant Chief of a Sheriff's Office within the CNYACP
region.
8. The Second-in-Command of above categories 5-6.
9. The Officer-in-Charge of Military Law Enforcement Agencies within the CNYACP region.
10. The Chief of Police, Superintendent
or Commanding Officer of a Railroad Police Department,
within the CNYACP region, whose members are appointed pursuant to Section
eight-eight of
the Railroad Law.**
11. The Administrative Head of any
University or College Campus department of public safety
whose members are appointed as peace officers pursuant to Section 2.10 of the
Criminal
Procedure Law. **
* New applicants for active membership
shall fill out the application, with the signature of
an active member in good standing, on a standard form, for investigation,
recommendation,
and approval of the membership.
** When recommended by an active member of the Association who has concurrent jurisdiction.
C. Associate Membership*
Consists of:
1. Managers, Directors, Chiefs, or their immediate assistant of:
a) Industrial or Commercial Security, within the CNYACP region.
b) Bank Security, within the CNYACP region.
c) University and College Security, within the CNYACP region, not eligible under Section B.
d) Hospital Security, within the CNYACP region.
e) Any Criminal Justice Agency, within the CNYACP region, not included under Active Membership.
f) Any Regional Office of a State or Federal Regulatory Agency within the CNYACP region.
2. Command level Officers of the
agencies listed under Section B, who are not eligible for
Active Membership.
* Associate Membership applicants shall
fill out the application form with the signature of an
active or associate member in good standing, and submit same to the Membership
Committee,
for investigation, recommendation, and approval of the membership.
D. Retired Active Members
1. Must retire while an active Member in good standing of the CNYACP.
2. Shall be given membership at ½ the annual dues amount.
3. Upon becoming eligible for Social Security, dues shall be waived.
E. Retired Associate Members
1. Must retire while an Associate Member in good standing of the CNYACP.
2. Shall be given membership at ½ the annual dues amount.
3. Upon becoming eligible for Social Security, dues shall be waived.
F. Life Membership
1. Granted to all Active, or Retired
Active, and Associate or Retired Associate Members of the
Association upon completion of twenty years of service as a member in good
standing.
3. Upon becoming eligible for Life Membership, dues shall be waived.
4. Explusion process shall still apply.
G. Honorary Members
1. Shall be recommended by a Voting
Member in good standing of the CNYACP who shall provide
the data on a standard form.
2. Shall not be assessed dues.
H. Voting Members
Active, Associate, Retired Active,
Retired Associate members, and Life Members, who are in good
standing with the Association, are voting members.
I. Member in Good Standing
A member in Good Standing is one who complies with the requirements of the CNYACP By-Law.
ARTICLE III BOARD OF OFFICERS
A. Board of Officers:
1. President
2. Vice President
3. Secretary
4. Treasurer
5. Immediate Past President
B. Qualification of the Board of Officers
1. Active Members, as defined in
Article II, B-1 in good standing shall fill the office of President and
the Vice President.
2. All other officers may be filled by any member in good standing, except Honorary Members.
C. Duties of the Board of Officers
1. Duties of the President:
a) He must conduct all regular and special meetings of the Association.
b) He must appoint:
1) The Sergeant-at Arms, and
2) The standing and special committee members and chairpersons.
c) He shall serve as Chairperson of the Board of Directors.
d) He shall call special meetings as he
deems necessary, or upon receipt of a written request of five
or more voting members in good standing for a special meeting. The request for a
special meeting
shall set forth the reason(s) for such meeting, and no other discussions or
debates shall be permitted
other than the reason(s) stated in the request. The Association membership,
except Honorary
Members, shall receive timely written notice prior to any such meeting.
e) He or his designee shall serve as
ex-official member on all official boards, committees or commissions
of CNYACP.
f) He shall be empowered to sign checks.
h) He shall perform all other duties as directed by the Board of Directors.
2. Duties of the Vice President:
a) He shall assume all the duties of the President in the President’s absence.
b) In the event the Board of Directors
determine the President is unable to perform his duties, the
Board shall direct the Vice President to assume the office and duties of the
President.
c) He shall perform any and all duties as directed by the President.
3. Duties of the Secretary:
a) He shall record the minutes of all official meeting of the CYNACP.
b) He shall be responsible for official correspondence and maintenance of records of the Association.
4. Duties of the Treasurer;
a) He shall handle all funds of the
CNYACP and deposit same in a bank approved by the Board of
Directors.
b) He shall submit a monthly financial report to the membership at the regular meeting.
c) He shall submit a written financial report to the Board of Directors at their regular meeting.
d) He shall collect the dues of the Association.
e) He shall be empowered to sign checks.
ARTICLE IV BOARD OF DIRECTORS
A. Board of Directors
Consists of:
1. The President.
2. The Immediate Past President.
3. Three members at large. Terms shall
be staggered so that one member is elected each year for
a three-year term.
B. Duties of the Board of Directors
1. The Board shall have the
responsibility for the direction of the CNYACP. The President will serve
as Chairman of the Board of Directors.
2. The Board shall be required to meet
annually and whenever the President calls a Special Board
Meeting.
3. The Board shall review and audit the financial reports of the Treasurer at the annual meeting.
4. Vacancies in the Board of Officers
shall be filled by majority vote by the Board of Directors for the
duration of the unexpired term of office.
ARTICLE V PROCEDURES AND RULES OF CONDUCT
A. Meetings
1. Regular meetings of the CNYACP shall
be held ten times during a calendar year, and shall be on a day
of the month and at a location designated by the Board of Officers. During the
months of July and August,
the Association shall not conduct a regular meeting.
2. The Association membership, except
Honorary members, will receive a timely written notice prior to
all meeting, whether regular or special. The minutes of the prior regular or
special meeting (s) shall be
mailed, e-mailed, or placed on the website with the notice of the next regular
meeting.
3. A quorum shall consist of 15 of the voting members of the Association.
4. All members of the CNYACP, except
Honorary Members shall be eligible to vote on all of the issues and
in all elections of this Association.
5. Order of Business:
The Roberts Rules of Order, Revised
(latest edition) shall be the guide in all debates, when it is not in
conflict with the By-Laws of this Association.
a) Pledge of Allegiance to the Flag
b) Invocation
c) Recognition of Guests
d) Program
e) President’s Remarks
f) Reading of minutes of previous meeting
g) Treasure’s report
h) Report of the Secretary – reading of communications and bills.
i) Committee Reports
j) Unfinished business including tabled issues
k) New business
l) Benediction
m) Adjournment
B. Dues
1. CNYACP membership dues are payable
January 1st. A notice will be sent to each of the members the
week of December 15th.
2. Members who have not paid membership
dues by March 1st will be sent a notice of dues in arrears.
If payment is not received by March 15th, the member will be notified
that he/she is being dropped from
the CNYACP membership.
C. Rules of Conduct
1. No CNYACP member other than the
President shall make any release to the news media on behalf of
this Association, unless authorized to do so, in advance, by the Board of
Directors.
a) A member shall be appointed by the
President to submit item of interest to the New York State Chiefs
Association publication, and to other periodicals, publications, newspapers and
other news media.
2. Expulsion from this Association
shall be upon approval of two-thirds of the voting members present at
a regular meeting and such expulsion shall be:
a) Predicated upon acts of conduct that reflect adversely upon the CNYACP and its goals, or
b) May also result from failure of a member to comply with the By-Laws of this CNYACP.
D. Elections
1. Nominations
a) The President shall appoint, at the
September meeting, a Nominating Committee composed of two CNYACP
members in good standing.
b) The Nominating Committee shall
recommend candidates for each of the offices on the Board of Officers and
the other Directors.
c) The Nominating Committee shall
report to the Association voting membership at the regular meeting in
October. All other nomination will be accepted from the floor at the October
meeting.
2. Ballot
a) The elections for the CNYACP will be
by written ballot provided by the Association’s voting members, in
good standing, present at the regular meeting in November.
b) The Officers and Directors of the
CNYACP shall be elected by a majority vote of the voting members, in
good standing, at that November meeting.
3. Term of Office
a) The elected CNYACP Officers and Directors will assume their positions on January 1st.
b) The Board of Officers shall be
elected for a calendar year term, January 1 to December 31. Members of the
Board of Directors other than the President and Immediate Past President shall
be elected for three year terms,
staggered so that one member at large is elected each year. The President and
Immediate Past President will
serve on the Board of Directors for one year only.
E. Amendments
1. Any change or amendment to these
CNYACP By-Laws must first be given in writing to the voting membership
at a regular meeting at which the proposed change is read.
2. Amendments to the Association’s
By-Law will be acted upon by a simple majority vote of the voting members
present, in good standing, at the next regular monthly meeting following the
meeting at which the notice of
the proposed change was read.
F. Checks
All Association checks shall be signed
by the President, Vice-President when acting in place of the President,
or the Treasurer.
G. Effective Date
These CNYACP By-Laws shall replace the
Association By-Laws established on 30 June 1992 upon the approval
of the voting membership at the 04 October 2004 meeting.
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